Executive Assistant

Long Description

General Characteristics and purpose
Provides autonomous administrative support and directly reports to the CEO of division Industry, in order to enable and support the manager in an efficient and effective way.

Representative Activities

• Handles administrative requests and queries from (senior) managers.
• Plans, prioritizes, schedules and coordinates appointments.
• Plans, organizes and prepares (internal and external) meetings.
• Assists in the preparation of reports, presentations, etc. 
• Keeps an eye on open action points. 
• Books travel arrangements in accordance with company policies.
• Researches a wide variety of information. 
• Preparing, drafting, translating, processing and reviewing documents 
• (reports, forms, lists of statistics, presentations, ...), as well as distributing these.
• Prepares trends and status reports, drawing data from a variety of sources within and outside the department. 
• Composes, checks and sends outgoing mail and collects, sorts and handles incoming (electronic) mail for the department.

Scope Variants

Autonomy

Works within well-defined and standardized procedures and practices and is supervised on progress and results by manager

Contacts

Has contacts with people inside and outside the organization, both nationally and internationally, who are primarily of strategic interest to BMT

Administrative tasks

Handles tasks that require special skills to organize the execution of top level decisions and has specialized understanding of the assigned part of the administration and systems as well as interfaces with related areas

Confidentiality

Is expected to treat information with a very high level of confidentiality

Complexity

Estimates urgency and necessity of requests and situations independently, makes appointments on own initiative and arranges complex schedules and decides autonomously on follow-up actions